How to Print Avery Labels Correctly Every Time

Printing Avery labels should be hassle-free, but many people struggle with alignment issues, smudging, and paper jams. Whether you’re printing address labels, product stickers, or organizational labels, following the right steps ensures professional results every time. 

Let’s go through the process step by step to help you print Avery labels correctly without wasting time or materials.

Choose the Right Avery Labels for Your Printer

Before you start printing, it’s essential to select the right labels for your printer type. Avery labels are designed specifically for inkjet or laser printers. Using the wrong type can lead to ink smudging or toner not adhering properly.

• Check the packaging to see if the labels are compatible with an inkjet or laser printer.
• Use the correct size and layout by noting the Avery product number, which matches pre-made templates in popular software.
• Choose the right material based on your needs—matte, glossy, waterproof, or removable labels.

Download and Use the Correct Avery Template

Avery provides free templates that make formatting your labels easy and precise. Here’s how to find and use the right template:

• Avery Design & Print Online: Visit Avery’s website to access free design tools and templates.
• Microsoft Word: Go to Mailings > Labels > Options and select the Avery label number.
• Google Docs: Use the “Add-ons” section to find Avery-compatible templates.
• Adobe Illustrator & Photoshop: Download blank Avery templates for design flexibility.

Using the correct template ensures your text and images align perfectly with the label sheet.

Customize Your Labels for a Professional Look

Now that you have the correct template, it’s time to design your labels:

• Use clear fonts: Stick to professional and readable fonts like Arial, Times New Roman, or Calibri.
• Keep margins in check: Avoid placing text or images too close to the edges.
• Use high-resolution images: If your labels contain graphics or logos, ensure they are 300 DPI or higher for a crisp print.
• Double-check spelling and formatting to avoid errors before printing.

Set Up Your Printer for Flawless Printing

Incorrect printer settings are one of the biggest reasons labels don’t print correctly. Follow these steps to ensure success:

1. Select the right paper type: To prevent jams, in your printer settings, choose “Labels” or “Heavy Paper.”
2. Load labels properly: Check whether your printer feeds paper face up or down so the labels print on the correct side.
3. Adjust print quality: Set your printer to “Best” or “High” quality for sharp, clear prints.
4. Print a test sheet: Before using your actual label sheets, print a test on regular paper and hold it over a label sheet to check alignment.

Troubleshooting Common Label Printing Problems

Even with careful setup, you might encounter some common issues. Here’s how to fix them:

1. Labels Are Not Aligned Correctly

• Ensure you’re using the correct Avery template.
• Set scaling to “Actual Size” (not “Fit to Page”).
• Adjust margins slightly if needed in your template settings.

2. Ink Smudges or Doesn’t Print Clearly

• Use the correct labels for your printer type (inkjet or laser).
• Allow the ink to dry fully before handling.
• Choose a higher-quality print setting.

3. Labels Keep Jamming in the Printer

• Feed only one sheet at a time.
• Store labels flat in a cool, dry place to prevent curling.
• Clean your printer rollers if jamming persists.

Conclusion

Printing Avery labels correctly doesn’t have to be a struggle. By choosing the right labels, using the correct template, setting up your printer properly, and troubleshooting issues early, you can ensure flawless labels every time.

Want an easier way to format your labels? Visit Avery’s website for free templates and step-by-step design tools. Happy printing!